help/bapi-module/home
1. Introduction
The Inspector application is a software solution specially created to manage the entire activity of labor inspectors in a simplified and dedicated way. Its main purpose is to facilitate the efficient and structured monitoring of information transmitted by employers, allowing inspectors quick and real-time access to essential data.
Thus, inspectors can track and verify through specially created reports every aspect and detail of the information transmitted through the REGES-Online platform, including:
• Activity carried out in the application (who, what and when transmitted data);
• Clear and structured record of data transmitted by employers;
• Non-compliances reported and their history;
• Issuance of specific extracts dedicated to inspectors with authorized roles in this regard.
The main page of the Inspector application
2. Access and authentication
To access the Inspector application, inspectors will follow the steps:
• Access URL: https://inspector.inspectiamuncii.ro/
• Authentication: It is done using the dedicated/nominal credentials, obtained through the COLUMBO application.
Password reset
• If it is necessary to reset the password, this is done by following the existing internal procedure for the COLUMBO application.
• Password reset management is performed exclusively by the dedicated operator within the IT-IM department.
3. Inspectors Reports Section
The Inspectors Reports menu offers labor inspectors specific functionalities for verifying, managing and reporting information. It is divided into the following submenus:
Search
The Search area allows the use of multiple typologies and advanced search options that are retained and found in the rest of the application/menus.
The screens allow the display of specific information about employers, employees, as well as contracts or service providers.
Each list provides the possibility to select the columns that will be displayed in the results, thus adapting the user experience to the specific needs of each inspector. The Reset option allows the user to return to the default display of the application.
Searching in the list is done by pressing the "+" button and following the steps below:
• Search Field Selection – selecting a specific field by which filtering is performed (for example: Employer, Employer ID, CUI, Author, Read Date, Expiry Date etc.)
• Operation – the type of logical operation desired for filtering:
o Is in
o In the interval
o Less than
o Less than or equal to
o Greater than
o Greater than or equal to
• Value – the specific value entered manually to perform filtering.
Thus, the inspector can perform extremely specific searches, adapted to their specific needs.
Also, the lists allow saving the filters as Search. with a user-chosen name, for later reuse.
The Saved Searches List functionality provides a list of all previously saved filters for quick access in the future.
These can be both viewed and deleted from the application if they are no longer up to date.
Other functionalities in the search section:
• Deactivate search - allows viewing all available information without applying a filter.
• Activate search - reactivates the last filter applied in the current session.
• Delete search - allows deleting the search performed in the current session.
Search results can be extracted in Excel and CSV format for external analysis and uses.
Providers register
This section provides access to a list that will be populated progressively, containing the providers declared within the application – by delegation by the legal representative of the company that has a service contract.
The purpose of the section is to create and maintain an updated and accessible register of all registered providers.
The screen allows inspectors to view all notifications sent by employees through the REGES-Online application to their employers.
Thus, inspectors can monitor the flow of communicated information and employers' reactions to received notifications.
The notification can be viewed by pressing the . In the newly opened screen, you can view both the other notifications of the employee and those of the employer.
Notifications sent
Inspectors can send their own notifications to employers and track the history of previously sent notifications.
To send a notification to employers, the inspector will take the following steps:
• Press the button to create a new notification.
• Fill in:
• Notification title
• Notification description
• The employer to whom you want to send the notification.
• Confirm sending the notification.
These submenus ensure a transparent and structured communication between inspectors, employers and employees, facilitating the efficient management of the specific activities of the inspectorate.
Extracts
The Extracts section allows inspectors to access structured and organized information in the form of dedicated extracts. These extracts are available both from the Employers' perspective and from the Employees' perspective and have the same format for the inspector, but in a format in which the operators can navigate through this information through dedicated filters, so that they can see exactly the information available to end users (employers and employees).
Employer Extracts
Inspectors can view detailed extracts with the following specific information about employers:
• Contracts
o Viewing existing contracts for each employer.
• Contracts in the period
o Viewing contracts valid in a specified time interval.
• Centralizer
o Centralized view of relevant information regarding employment contracts transmitted by employers.
• Non-compliances
o Viewing non-compliances reported and identified in the activity of employers.
• Activity log
o Viewing the history of activities carried out by employers, thus allowing transparent and complete monitoring.
Employee Extracts
Inspectors can access two distinct categories of extracts regarding the contractual situation of employees:
• Contracts with all employers
o Presents all contracts that the employee has or has had with their employers.
• Contracts with an employer
o Offers detailed information about the employee's contracts in relation to a single selected employer.
Thus, the Extracts section ensures transparency and uniformity in viewing essential information, allowing inspectors to quickly and efficiently verify the data transmitted by both employers and those accessible to employees.
Non-compliances
The Non-compliances section centralizes and displays all non-compliances identified in the activity of employers and made available to them – non-compliances made available are those reported in the analysis and implementation phases and are not limiting, there may be a series of non-compliances that are not found in the lists made available. This information is presented in a centralized and detailed format, allowing inspectors a quick and efficient management of the situations encountered.
The results are displayed in tabular format or a centralized report, presenting non-compliances grouped by specific categories and relevant information (example: late contract registration, minimum wage, etc.).
This section facilitates inspectors' access to essential information regarding employers' compliance with legal provisions.
Available functionalities:
• Advanced filtering
o Inspectors can use different filters to quickly identify specific non-compliances relevant to their department or activity.
o The applied filters can be managed efficiently through:
➧ Pin – locks the filter for repeated later uses.
➧ X (Delete) – removes the applied filter.
➧ Hide filters – allows full display of the page, without the area dedicated to filters.
• Export and print
o The report results can be downloaded in several useful formats such as:
➧ Excel
➧ Word
➧ PowerPoint
➧ PDF
➧ CSV
➧ XML etc.
o Also, the results can be printed directly from the application interface, thus facilitating the documentation and archiving of information.
Reports
The Reports section allows inspectors to quickly and easily access all reports discussed during the analysis, as well as those previously available in the old applications. The main purpose is to offer continuity and familiarity to users, facilitating their access to historical data in an already known format, but also to data in new formats such as those in Pie, Chart or Map formats.
Analyses
The Analyses section is dedicated to visualizing and interpreting statistical and analytical data in an intuitive graphic format. It is structured to provide inspectors with relevant and quick information regarding the evolution and distribution of various monitored aspects, thus facilitating efficient decisions based on concrete data.
For optimized navigation, the filtering sections can be collapsed or expanded depending on the user's preferences. After selecting the desired filters and pressing the Show button, the user receives an intuitive and dynamic graphic presentation of the selected data.
The results of the analyses are displayed in the form of interactive graphs, which include, for example:
• Bar graph (evolution of contracts per month/year)
• Pie charts (for example, Contracts by age group, Contracts by gender, etc.)
Users can collapse or expand the filtering sections depending on their preference, thus facilitating a clearer view of the generated graphs and reports.
Reports can be downloaded in various formats:
Nationalities and localities
The report allows the analysis of the distribution of employees according to nationality and locality, providing clear and easy-to-follow statistics.
Map and evolutions
The Map and evolutions report offers an interactive visualization of data regarding the evolution of various indicators and their location on the map, helping inspectors to quickly identify geographic areas of interest or trends in the labor market.
Demographics
Presents detailed demographic statistics regarding employees, such as the distribution by age, gender and other relevant demographic data.
County map
Visualizes statistical data distributed geographically by each county, allowing a quick and accurate assessment of information at the local level.
Evolutions
Provides dynamic graphs that allow inspectors to observe the evolution in time of various data categories, facilitating the identification of trends and informed decision-making.
This area ensures quick access to key information for an efficient and relevant analysis of the activity of employees and employers, thus supporting the labor inspection activity through updated and accessible data.
4. Over-the-counter services
The Over-the-counter Services area allows inspectors to generate and offer employers or employees the same extracts available online, for situations where they have difficulties in using digital resources (they do not have internet access, they do not use the computer, they do not have accounts in the application, etc.).
Inspectors can quickly issue the following documents from this area:
• Employee extract
o Allows generating individual extracts regarding the contractual situation of an employee.
• Employee centralizer extract
o Allows generating a centralizer of an employee's contracts, including the detailed history of their contracts with various employers.
• Employer extract
o Allows generating extracts dedicated to employers, giving them access to the information transmitted in the application.
These extracts can be printed directly from the application and offered physically to the beneficiaries, thus facilitating everyone's access to the necessary information, regardless of their digital skills or possibilities.
5. Over-the-counter approvals
The Over-the-counter Approvals area allows inspectors to manage information that requires prior validation from them. This includes approving accounts for employees and employers who are not automatically identified by the integrated systems.
User account approval requests
• Allows managing requests to create accounts for employee users who want access to the electronic register, but have not obtained their digital identity or do not own an electronic signature.
Inspectors can perform the following actions:
• Filtering and searching – using specific criteria.
• View request – by pressing the "eye" icon.
• Approving or rejecting the request – inspectors can validate or refuse the account.
Requests can be approved or rejected. If the request is rejected, it is necessary to fill in the Observations field.
Additional elements on the page:
• Data download – request lists can be exported in a compatible format (Excel, CSV).
• View attached documents – inspectors can compare the data in the request with the data in the uploaded identity documents.
• Print and zoom function – for detailed analysis of documents.
Registry access approval requests
• Allows managing requests from employers who have not been automatically identified by the integrated systems (e.g. Foundations, owners' associations).
• To gain access to the system, these employers must be manually validated by an inspector.
Inspectors can perform the following actions:
• Filtering and searching – using specific criteria.
• View request – by pressing the "eye" icon
• View attached documents – inspectors can compare the data in the request with the data in the uploaded documents
• Approving or rejecting the request – inspectors can validate or refuse the account.
Requests can be approved or rejected. If the request is rejected, it is necessary to fill in the Observations field.
Requests can be consulted, after approval or rejection, in the specific lists.
6. Profile & Settings Area
Users can access account settings and personalization functions from the Profile Area, located in the upper right corner of the application interface. This area includes the following options:
Accessibility
Users can personalize the application usage experience by adjusting the following settings:
• Dark mode – allows activating a display mode with a dark background for a more comfortable viewing
• Underlined links – offers the possibility to underline the links for better visibility.
• Brightness – control of the interface light intensity.
• Font – allows adjusting the text size for improved readability
• Reset – returns to the initial settings.
Manual
This option provides access to the user manual, where inspectors can consult information about the application's functionalities and the correct use of each section.
Logout
This function allows the user to securely log out of their account, preventing unauthorized access.